MAXIMUS Office and Facilities Manager in Ringmer, United Kingdom
Health Management (a MAXIMUS Company) offers expert medical advice, dynamic health-promotion campaigns and on-site clinical support to a wide range of employers nationwide. We offer a friendly and supportive working environment and understand the importance of quality and standards.
Assist the Head of Estates and Facilities with the effective day to day running of all HML Offices, and clinics.
To Manage the Reception team based within Ringmer and provide cover if required
To carry out a range of practical support activities including manual handling nationally
To carry out a range of administrative and support activities
To coordinate and manage H&S related project and BAU actions and task
Facilities & Maintenance
Liaise with contractors on site, ensuring work is undertaken as specified and to a good standard
Keep the property tidy and safe
Co-ordinate key requests and ensure keys are issued in accordance with procedures
Audit the security access data base within HML
Programme fobs and arrange for keys to be cut as needed
Work with Facilities Manager on internal moves and refurbishments
Support the collation and maintain accurate property data such as drawings, occupancy and cost data.
Maintain a master log of used/approved suppliers for key facilities services across HML
Health & Safety
Undertake monthly site inspections for Ringmer and co-ordinate any corrective action required
Undertake duties of a fire warden including assisting in weekly fire alarm testing
Coordinate WSA and follow on ordering of equipment, utilising workbrite
Introduce all necessary procedures to ensure the security of the office.
Audit health & safety equipment testing at each HML site.
Coordinate routine inspections to ensure that first aid boxes are adequately stocked and that fire extinguishers are correctly maintained.
Coordinate the Review, update and communication of health and safety policies and procedures.
Reception support and cover
Provide cover for Reception staff including breaks, planned leave and unplanned absence
Answer incoming telephone calls within 3 rings in a clear, friendly and professional manner, transferring calls and taking messages as required
Meet and greet visitors in a professional and friendly manner, ensuring visitor procedures are strictly adhered to
Receive and distributing deliveries
Strong customer service skills
Good verbal and written communication skills
Strong planning and organisation skills
Practical with problem solving ability
Knowledge of H&S (IOSH preferred)
Ability to carry out manual tasks
PC literate in the following packages:
Proficiently use the internet
Previous experience supporting H&S within a business
Previous experience working within a Facilities Management Team
Health Management is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.
Requisition ID: 2017-24592
Contract Type: Permanent
External Company URL: www.maximus.com