Sunrise Senior Living HR Administrator in Woking, United Kingdom

JOB OVERVIEW

Are you looking for an exciting opportunity the be the Home Administrator at our brand new care home opening in Woking?

Our Gracewell Home in West End, Woking is a purpose built state of the art 60 bed home due to open in early 2018. We are looking for an experienced HR Administrator to come and join our team in October.

Job Overview for HR Administrator

The HR Administrator will manage all administrative aspects of the home in support of the Home Manager and ensure good co-ordination between departments to maintain efficient and effective operations. The HR Administrator will maintain complete and accurate paper and digital records to satisfy all regulatory, statutory and internal company requirements.

The HR Administrator will ensure that relationships with all external contacts (e.g. residents’ families, 3rd party funders, regulatory / statutory authorities) are managed effectively and courteously. The HR Administrator will provide HR administration support and will also be responsible for payroll and associated documentation as detailed below:

HR, Payroll, Recruitment and Training

  • Timely completion of all HR associated documentation ie: offer letter, contracts, disciplinary/appeals notes, maternity documentation, sickness documentation, DBS & ISA checks and written references. Documentation for payroll to be completed and sent to payroll each month and meet payroll close deadline.

  • Set up personnel file with all documentation and maintain files.

  • Inputting new starter details onto HR system

  • Maintaining a current vacancy listing for central posting

  • Responds to recruitment enquiries

  • Coordinate interviews with relevant hiring managers

  • Undertake all recruitment correspondence

  • Prepare a set of joining instructions to be issued to all new starters

  • Organise room etc for training and ensure all team members sign the attendance register

  • Print training certificate for all training courses and place a copy on file

  • Update the training system with all training attended

  • Review training database and ensure team members attend induction/refresher training

Resident Billing and Accounting Support

  • Input any additional billing and telephone charges onto YARDI and enter resident absences from the community

  • Chasing resident debt, ensuring the risk of bad debt is reduced and payment is collected within our agreed terms with the resident/residents payer within time frame specified

  • Ensure Direct Debits mandates are completed and signed by the resident/resident payer and forwarded to Support Office for processing

  • Ensure Council and Nursing funding applications are processes and managed

  • Effectively resolve any billing questions or issues raised by the resident or resident payer

  • Distribute Pelican invoices received at the community to the relevant department coordinator for coding and approval, collate and forward to Support Office for payment within defined deadlines.

  • Scan any vendor invoices received at the community to Online Data Capture Centre

  • Regularly check and update administration declining balance, and forward all departments declining balances to Support Office in a timely manner for the month end close process

  • Maintain and reconcile petty cash

  • Send payment/refund requests to Support Office with supporting and signed off paperwork

  • Post resident cheque receipts to Support Office for Banking

  • Order and maintain office supplies

  • Adhere to Support Office deadlines for information requests to carry out time critical activities (e.g. Month End Close, Resident Increases, Direct Debit Submissions etc.)

RESPONSIBILITIES & QUALIFICATIONS

The Person:

  • Computer literate – able to demonstrate strong skills in Excel, Word and to be able to learn other applications

  • Experience of working to deadlines, working alone and as part of a team

  • Demonstration of effective interpersonal skills and working with others

  • Self-motivated individual that shows initiative

  • Experience in data, numbers and reporting detail

  • Demonstration of problem solving, decision making and resolution skills

  • Effectively manage multiple priorities

  • Experience of HR administration, Payroll and Bookkeeping an advantage

ABOUT GRACEWELL

Gracewell Healthcare is a leading premier healthcare provider of residential, nursing and dementia care delivered in a most luxurious home environment providing the very highest standards of care to our residents. We believe great care starts with great people, so we are always keen to hear from passionate people who share our commitment to quality and professionalism. Gracewell Healthcare has a varied range of career options available to individuals all supported by extensive learning and development programmes to make the most of your career with us.

Benefits:

  • 25 days holiday inclusive of Bank holiday

  • Pension Scheme

  • ‘Your choices’ voluntary benefits – employee discounted scheme

  • Childcare vouchers

  • Flu Vaccination

  • Employee Assistance scheme

  • Cycle to work scheme with Halfords

  • Study Support

Salary: 22K - 25K

GW2017

Job ID 2017-59672

Location : Name Gracewell of Woking

Location : Location UK-Woking

Type Full-Time