Sunrise Senior Living HR Administrator in Woking, United Kingdom
Are you looking for an exciting opportunity the be the Home Administrator at our brand new care home opening in Woking?
Our Gracewell Home in West End, Woking is a purpose built state of the art 60 bed home due to open in early 2018. We are looking for an experienced HR Administrator to come and join our team in October.
Job Overview for HR Administrator
The HR Administrator will manage all administrative aspects of the home in support of the Home Manager and ensure good co-ordination between departments to maintain efficient and effective operations. The HR Administrator will maintain complete and accurate paper and digital records to satisfy all regulatory, statutory and internal company requirements.
The HR Administrator will ensure that relationships with all external contacts (e.g. residents’ families, 3rd party funders, regulatory / statutory authorities) are managed effectively and courteously. The HR Administrator will provide HR administration support and will also be responsible for payroll and associated documentation as detailed below:
HR, Payroll, Recruitment and Training
Timely completion of all HR associated documentation ie: offer letter, contracts, disciplinary/appeals notes, maternity documentation, sickness documentation, DBS & ISA checks and written references. Documentation for payroll to be completed and sent to payroll each month and meet payroll close deadline.
Set up personnel file with all documentation and maintain files.
Inputting new starter details onto HR system
Maintaining a current vacancy listing for central posting
Responds to recruitment enquiries
Coordinate interviews with relevant hiring managers
Undertake all recruitment correspondence
Prepare a set of joining instructions to be issued to all new starters
Organise room etc for training and ensure all team members sign the attendance register
Print training certificate for all training courses and place a copy on file
Update the training system with all training attended
Review training database and ensure team members attend induction/refresher training
Resident Billing and Accounting Support
Input any additional billing and telephone charges onto YARDI and enter resident absences from the community
Chasing resident debt, ensuring the risk of bad debt is reduced and payment is collected within our agreed terms with the resident/residents payer within time frame specified
Ensure Direct Debits mandates are completed and signed by the resident/resident payer and forwarded to Support Office for processing
Ensure Council and Nursing funding applications are processes and managed
Effectively resolve any billing questions or issues raised by the resident or resident payer
Distribute Pelican invoices received at the community to the relevant department coordinator for coding and approval, collate and forward to Support Office for payment within defined deadlines.
Scan any vendor invoices received at the community to Online Data Capture Centre
Regularly check and update administration declining balance, and forward all departments declining balances to Support Office in a timely manner for the month end close process
Maintain and reconcile petty cash
Send payment/refund requests to Support Office with supporting and signed off paperwork
Post resident cheque receipts to Support Office for Banking
Order and maintain office supplies
Adhere to Support Office deadlines for information requests to carry out time critical activities (e.g. Month End Close, Resident Increases, Direct Debit Submissions etc.)
RESPONSIBILITIES & QUALIFICATIONS
Computer literate – able to demonstrate strong skills in Excel, Word and to be able to learn other applications
Experience of working to deadlines, working alone and as part of a team
Demonstration of effective interpersonal skills and working with others
Self-motivated individual that shows initiative
Experience in data, numbers and reporting detail
Demonstration of problem solving, decision making and resolution skills
Effectively manage multiple priorities
Experience of HR administration, Payroll and Bookkeeping an advantage
Gracewell Healthcare is a leading premier healthcare provider of residential, nursing and dementia care delivered in a most luxurious home environment providing the very highest standards of care to our residents. We believe great care starts with great people, so we are always keen to hear from passionate people who share our commitment to quality and professionalism. Gracewell Healthcare has a varied range of career options available to individuals all supported by extensive learning and development programmes to make the most of your career with us.
25 days holiday inclusive of Bank holiday
‘Your choices’ voluntary benefits – employee discounted scheme
Employee Assistance scheme
Cycle to work scheme with Halfords
Salary: 22K - 25K
Job ID 2017-59672
Location : Name Gracewell of Woking
Location : Location UK-Woking