GKN Office Administrator & Receptionist in Oxford, United Kingdom

Office Administrator & Receptionist

Country: United Kingdom

Work Location: Oxford

State: Not Specified

Advertising End Date: 27 Apr 2018

Job Type: Regular

About The Opportunity

An opportunity has arisen for Office Administrator/Receptionist to join GKN's Driveline division, based at our Innovation Centre in Abingdon, Oxfordshire.

GKN's Innovation Centre is focused on developing automotive eDrive, lightweight structures, as well as flywheel energy storage technology.

This is a varied role and the successful candidate can expect to carry out;

  • Receptionist duties

  • Specific administrative support in Human Resources, Facilities, HSE, and Quality functional areas

  • General administrative support to the business

  • Occasional PA support to the General Manager

Key Responsibilities

Specific duties include:


  • Manage incoming switchboard

  • Managing site entry for visitors & contractors to the facility

  • Dealing with the vehicle Electric Charge points

  • Post / Courier Delivery / Collection – receive and distribute as appropriate

  • Manage meeting room bookings and support

Specific Administrative Support (HR, Facilities, HSE, Quality)

  • Showing new staff around the Building as part of staff induction process

  • Maintaining staff HR folders / Skills and training– accessing / filling paperwork

  • Preparing Offer letters and relevant paper work for new employees

  • Staff Self-certification / sick leave using ACTi plan database

  • Manage info boards and staff feedback

  • Manage Entry fob system for building and Master key set

  • Monitor CCTV, Check for any faults and Liaise with Securitas / testing and monitoring

  • Liaise with the Engineering Systems Manager regarding issues with the facility

  • Procurement process support using BPCS operating system including ordering on line and authorizing invoices when applicable

  • Liaise with our cleaning and basic facilities contractor operations for site maintenance

HSE Quality / General

  • Ensure process for tracking of Contractors when on the premises is upheld

  • Ensure visitors are informed of company evacuation procedures

  • Administrative support for HSE reporting and procedures / training'

  • Update KPI boards quarterly

  • Monitor and report monthly time booking adherence with line mangers

  • Manage Kitchen facilities and supplies

  • Liaising with the Accounts Department in Telford – authorise invoices / expenses

  • Manage travel arrangements and car hire for employees / visitors

About Us

GKN is a global engineering business. We design, manufacture and service systems and components for most of the world’s leading aircraft, vehicle and machinery manufacturers. We are continuously evolving, pioneering new technologies and reinventing existing ones, stretching ourselves to better in everything we do. GKN operates three divisions: GKN Aerospace, GKN Driveline and GKN Powder Metallurgy employing 56,000 people in more than 30 countries.

GKN Driveline is the market leader in the development and delivery of contemporary and electrified driveline systems and solutions. With a comprehensive global footprint, we design, develop, manufacture and integrate an extensive range of driveline technologies for over 90% of the world’s automotive manufacturers.

Diversity and Inclusion

As a global engineering company, innovation is what differentiates us from our competitors and is central to our success.

A balance of cultures, ethnicities and genders help bring new ideas and creativity to GKN. We need people of different backgrounds, with different skills and perspectives to spark originality, imagination and creativeness in our teams around the world.

GKN is an equal opportunity employer.

We treat all our employees and applicants fairly and are committed to ensuring that there is no discrimination or harassment against any employee or qualified applicant on the grounds of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status or any other characteristic protected by law.