GKN Office Administrator & Receptionist in Oxford, United Kingdom
Office Administrator & Receptionist
Country: United Kingdom
Work Location: Oxford
State: Not Specified
Advertising End Date: 27 Apr 2018
Job Type: Regular
About The Opportunity
An opportunity has arisen for Office Administrator/Receptionist to join GKN's Driveline division, based at our Innovation Centre in Abingdon, Oxfordshire.
GKN's Innovation Centre is focused on developing automotive eDrive, lightweight structures, as well as flywheel energy storage technology.
This is a varied role and the successful candidate can expect to carry out;
Specific administrative support in Human Resources, Facilities, HSE, and Quality functional areas
General administrative support to the business
Occasional PA support to the General Manager
Specific duties include:
Manage incoming switchboard
Managing site entry for visitors & contractors to the facility
Dealing with the vehicle Electric Charge points
Post / Courier Delivery / Collection – receive and distribute as appropriate
Manage meeting room bookings and support
Specific Administrative Support (HR, Facilities, HSE, Quality)
Showing new staff around the Building as part of staff induction process
Maintaining staff HR folders / Skills and training– accessing / filling paperwork
Preparing Offer letters and relevant paper work for new employees
Staff Self-certification / sick leave using ACTi plan database
Manage info boards and staff feedback
Manage Entry fob system for building and Master key set
Monitor CCTV, Check for any faults and Liaise with Securitas / testing and monitoring
Liaise with the Engineering Systems Manager regarding issues with the facility
Procurement process support using BPCS operating system including ordering on line and authorizing invoices when applicable
Liaise with our cleaning and basic facilities contractor operations for site maintenance
HSE Quality / General
Ensure process for tracking of Contractors when on the premises is upheld
Ensure visitors are informed of company evacuation procedures
Administrative support for HSE reporting and procedures / training'
Update KPI boards quarterly
Monitor and report monthly time booking adherence with line mangers
Manage Kitchen facilities and supplies
Liaising with the Accounts Department in Telford – authorise invoices / expenses
Manage travel arrangements and car hire for employees / visitors
GKN is a global engineering business. We design, manufacture and service systems and components for most of the world’s leading aircraft, vehicle and machinery manufacturers. We are continuously evolving, pioneering new technologies and reinventing existing ones, stretching ourselves to better in everything we do. GKN operates three divisions: GKN Aerospace, GKN Driveline and GKN Powder Metallurgy employing 56,000 people in more than 30 countries.
GKN Driveline is the market leader in the development and delivery of contemporary and electrified driveline systems and solutions. With a comprehensive global footprint, we design, develop, manufacture and integrate an extensive range of driveline technologies for over 90% of the world’s automotive manufacturers.
Diversity and Inclusion
As a global engineering company, innovation is what differentiates us from our competitors and is central to our success.
A balance of cultures, ethnicities and genders help bring new ideas and creativity to GKN. We need people of different backgrounds, with different skills and perspectives to spark originality, imagination and creativeness in our teams around the world.
GKN is an equal opportunity employer.
We treat all our employees and applicants fairly and are committed to ensuring that there is no discrimination or harassment against any employee or qualified applicant on the grounds of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status or any other characteristic protected by law.